The coronavirus outbreak has revolutionized the workplace. Remote working has become more than a trend. It has become a necessity, changing the way employees are functioning and collaborating with their managers and the rest of the team. As a result, managers and team leaders suddenly find themselves suddenly managing a completely remote team.
1. Have Daily Check-Ins
The main purpose of daily check-ins is for the team to provide updates, to set an agenda on the targeted accomplishments for the day, and to receive feedback on your team’s challenges. This should be done as the first thing every day. Online communication services like Zoom, Skype, or Google’s Team Hangouts can make this a convenient task for both managers and employees.
2. Communicate Everything
One of the biggest challenges with communication during remote work is the absence of nonverbal cues such as body language and facial expressions. As a result, it is better for managers and leaders to err on the side of over-communication rather than under-communication. Over-communicating not only ensures that your employees have access to all the information they need but also aligns the expected outcome and direction.
3. Manage Expectations
Collaborate with your team to figure out what they should do, and create realistic expectations for their work. Set yourself and your team up for success by clearly stating both the tasks and the reasons behind them. It i also important to make sure you can measure the success of those objectives. That means defining the scope, deadlines, and deliverables for each task or project your team is currently working on.
4. Focus on Outcomes, Not Activity
Working from home can be a distraction for some, but micromanaging seat time is one of the least effective ways to keep your remote workforce on task. Instead, it is more effective to focus on whether your employees are meeting collective and personal performance goals. Encouraging achievement through accomplishment rather than emphasizing activity is vital. This keeps the spotlight where it belongs—on the contributions your team makes to a successful, thriving business.
5. Be Flexible
With remote work, managers will have to reconsider and redefine what productivity really means for their teams. It is important to be mindful that, especially in the current environment and situation, your employees can have a lot going on. Your employees will also be going through a transition phase of figuring out what aspects of remote work is going well for them and what isn’t. Empower and trust your team by giving them the freedom and flexibility to get work done on the schedule that helps them be the most productive.
6. Be There for Your Team
As working from home can contribute to loneliness and negative emotions, managers should do what they can to provide emotional support to employees. Managers should also be more available than usual for check-ins and other questions that may come up given the unfamiliar circumstances. Set virtual office hours and be present on instant messaging apps throughout the day to help employees. Leaders should additionally encourage self-care among their employee. Especially for employess who are trying to adapt to remote work and the stress of new environments. Managers should advocate for remote employees to exercise, get quality sleep, take showers, and continue on with lives as normally as they can.
7. Take Advantage of Technology
Lastly, it is vital to keep people productive and constantly connected during remote work. Communication tools are a simple way to keep everyone engaged. While email and text messages might be a short-term solution, tools like Slack or Microsoft Teams are far better suited for collaboration and communication. Read more on the best communication and productivity tools to utilize for remote work at nexlabs and Instagantt.